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Age Managers

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Age Managers

Age Managers are relatively ‘permanent’ parent roles (meaning the same persons fill these roles each week) – responsible for leading a group of athletes through their events.   Each season, we call for nominations from parents to take up Age Manager positions.

Age Managers will be required to hold a WWC Number.  Age Managers are also required to complete training as detailed below.  Please note that we aim to finalise Age Manager appointments by 14 September 2026.   If you are potentially interested to take up an Age Manager role, please ensure you attend the 2 on-site training sessions at Olds Park detailed below.

Note:  In 2026-27, we will adopt a model for parent helping where more parents will accompany each age group.  Consequently, we may not appoint ‘Deputy Age Managers’.

Key Roles of Age Managers

  1. Collect the Age Group folder (containing the evening’s program & field event recording sheets)
  2. Take attendance (“sign-in”) as the children arrive/ meet parents.
  3. Confirm each athlete signed in is wearing the STGLAC uniform.
  4. Lead the Age Group from one Event to the next
  5. If needed, provide 1 very brief instruction or demonstration of the event to the group.  Please note that the giving of individual coaching is not appropriate or practical during Friday meets given time constraints.
  6. Call the ‘next’ Athlete who is to perform
  7. Judge the ‘legality’ of each throw & jump and call fouls as appropriate (unless we have assigned an official – in which case our official only shall judge fouls.)
  8. Read & Record the result at Field Events
  9. Advise an Official or alert the Officer for Officials where an athlete is on the verge of setting a Ground Record in a Field Event, so that an Official can be present.  [An Official must be present if a throw or jump is to be recognised as a Ground Record, and the athlete must be in full/correct uniform.]
  10. Assist at track events as required (eg. working with the Track Marshall or Starter to place younger children onto the start line for each race, etc.)
  11. Return Age Group folder with filled-in results sheets at the conclusion of the group’s events for the evening.
  12. Collaborate with your Deputy Age Manager (if any) so that they become capable to act in the Age Manager role.

The Age Manager has one of the most important roles in Little Athletics.  An athlete’s enjoyment of the sport will depend on their experience at the local Centre, and as an Age Manager you have a great opportunity to contribute positively to every athlete’s experience.

The Basics for Being a Good Age Manager

  1. Make it Fun!  This is our most important advice.
  2. Arrive early at least 15mins prior to your group’s start time.   Be organised.  Be familiar with the program and where you need to go.  Keep the athletes engaged.
  3. Focus on athlete effort and individual performances rather than the overall outcome of the event.  In Little Athletics, a personal best is more celebrated than first place.
  4. Encourage all athletes equally.  Your own child should be treated as just one of the group.  Give all athletes equal time and attention.  Praise all achievements.
  5. Try to develop a sense of “team” in your group where athletes support each other.
  6. Know the rules for your Age Group’s Events (see the video training course below, & the video resources & Event Fact Sheets here:  Parent Helper Resources )
  7. Be fair, considerate, honest and a positive role model.

Tips for Effective Supervision

  1. Learn the names of the children in the group.
  2. Keep all children within sight/hearing.
  3. Organise your parent assistants.  Larger & younger groups will have 1 or 2 parent assistants (via Signup) – they are there to help, not just tag along.
  4. Don’t leave the group unattended, nor allow an athlete to wander off without speaking with you first.
  5. Younger children should not be leaving the group alone.  Consider assigning a buddy, your Deputy or a parent helper to accompany the child (eg. for a toilet visit).
  6. Move about with ‘purpose’.  Be mobile, visible and involved.
  7. Acknowledge good behaviour (individual or group) with positive messages.
  8. In the case of misbehaviour, an effective verbal reprimand showing a ‘no nonsense’ approach may be all that is needed.  Be clear, calm, firm, not harsh or a put down.

Finally – please note that the Age Manager(s) & (a subset of) their helpers (as required) are the only parents who move around with the athlete Age Group.   Other parents will be performing other duties or spectating at an appropriate distance if not performing a duty that week.    The only persons permitted on the main oval (inside the picket fence) during competition are Club Officials, Age Managers & Parent Helpers carrying out a duty on the Track.

Training

Each Age Manager is expected to complete the following training, preferably prior to the first meet of the season, or as soon as possible.

Age Managers need basic knowledge of the rules governing each Event applicable to their Age Group:

  • Age Manager ‘On-Site’ Practical Training – at Olds Park:

Frid 28 Aug from 6-7pm (theory)
Frid 11 Sep from 6-7pm (practical)

This easy-to-follow video course is broken up into 7 video modules, for a total duration of less than 1hr and 45mins.   For younger age groups, not all modules are applicable.   You’ll also find a manual at the above link which is designed to accompany the video modules.   [ If you are looking for additional educational material, see the Parent Helper Resources page ]

Age Managers need to complete the following on-line training module concerning Child Safety:

  • Child Safe Sport – Module 1:  Child Safe Sport

This module requires about 1 hour on-line to complete.  Proceed to the following website:  https://ocg.nsw.gov.au/training-and-resources/elearning, register yourself (if not already registered), scroll down as needed to locate the “Child Safe Sport” course, and proceed to work through Module 1.   Upon completion, follow instructions to leave the course.   Upon completion, and exiting the course, you’ll receive an Email confirming completion.   Please forward that Email to:   Officials@stgeorgelac.org.au

How to Apply

To apply for a role, you need to complete 3 forms:

  1. Working with Children Declaration (on the Forms page)
  2. Child Safe – Code of Conduct Acceptance Declaration (on the Forms page).  First, review the “Child Safe – Code of Conduct” (which is located on the Child Safety page).
  3. Application Form:   Apply for Age Manager/Deputy Role

Thank you for offering to fill these important roles!

Other Roles

Parents who are not filling the role of Age Manager have many other opportunities to contribute and to fulfil their obligation to assist in the running of the Little Athletics program.  These roles are listed each week on our ‘Sign-up’ system.     For more information see:  Parent Helpers